Associate Director of Development

POSITION:

The Associate Director of Development works closely with the Director of Development of
the Keith-Albee Performing Arts Center (hereinafter KAPAC), its Board of Directors, and
the Executive Director. This position is responsible for developing and writing grant
proposals for programming, managing those particular grant applications, and ensuring
compliance with grant requirements. The person will also assist the Director of
Development with other fundraising campaigns and donor stewardship programs.

REPRESENTATIVE DUTIES AND RESPONSIBILITIES:

1. Identifies, defines, and develops funding sources to support existing and planned theatre
   programming – both government and non-government agencies
2. Crafts compelling grant proposals aligning with our designated categories
3. Pursues rapid responses and, optimally, secure approvals shortly after initial submission
4. Manages programming grant applications and ensures compliance with grant requirements
5. Studies and understands the history, structure, objectives, programs and financial needs of
   the KAPAC
6. Determines funding needs, opportunities, and priorities through regular meetings with
   organization leadership
7. Places major focus on programming grants for children, seniors, and others that may be
   economically disadvantaged
8. Responds to internal and external queries on drafted and submitted proposals
9. Maintains positive relationships with fund providers and other stakeholders
10. Assists the Director of Development with regard to other fundraising campaigns and donor
    stewardship programs as requested
11. Maintains gift/donor appreciation, recognition, and retention programs
12. Establishes and maintains an annual grant calendar, including submission, renewal, and
    reporting dates and deliverables
13. Maintains a status report for all current grant prospects, pending applications, and completed
    applications and ensures Director of Development and Executive Director are fully informed
14. Prepares presentations for current and prospective partners using text, graphics, videos and
    other imagery
15. Assists in formulating management policies and procedures with regard to grant writing
16. Knowledgeable of the laws and regulations impacting grant writing
17. Attends special and signature events
18. Maintains a professional and courteous manner at all times
19. Performs other related duties, as requested or assigned

REPORTS TO:
KAPAC Director of Development

KNOWLEDGE, SKILLS AND ABILITIES:

• Must embrace the mission of the KAPAC
• Must have the ability to interact effectively and professionally with KAPAC Board Members,
  the Executive Director, the Director of Development, and the Director of Building
  Operations, volunteers, funding source representatives, community leaders, the media, and
  other individuals who come from diverse backgrounds
• Must have a solid understanding of grant-making processes and reporting requirements as
  well as the demonstrated proficiency in systems used to track, evaluate, and monitor grants
  and projects
• Must possess excellent communication skills, with ability to articulate ideas clearly and
  concisely in written and oral format and to tailor presentations for a range of audiences
• Must possess highly developed writing and copy-editing skills
• Must possess strong customer service and interpersonal skills with the intent to develop and
  maintain positive relationships
• Must have the ability to handle highly confidential information with discretion
• Must be an organized, self-motivated planner who may work independently or with a team
• Must be able to work on multiple projects simultaneously within limited timeframes
• Must possess strategic and creative thinking with keen attention to detail

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor’s degree
• A minimum of three years of experience in grant writing
• Knowledge of MS Office Suite and Adobe Acrobat
• Previous experience in the performing arts preferred
• Alternatives to the above qualifications that the KAPAC Board of Directors finds appropriate
  and acceptable

SPECIAL REQUIREMENTS:

• Must successfully pass a pre-employment background check and drug screen, including but not
  limited to social security verification, education verification, national criminal background
  checks and other categories relating to the position
• Must have a valid driver’s license from the State in which employee resides
• Must have and maintain a safe driving record

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The Keith-Albee Performing Arts Center, Inc.
reserves the right to determine reasonable accommodations.

Primary functions require sufficient physical ability to work in both an office and/or theatre setting;
to stand or sit for prolonged periods of times, to frequently stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to heavy amounts of weight, to operate office equipment
requiring repetitive hand movement and fine coordination including use of a computer keyboard,
and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer
screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodation may
be made to enable individuals with disabilities to perform the essential functions. The KAPAC
reserves the right to determine reasonable accommodation.
The work environment is indoors, generally in an office setting, which may include shared space
and stairs. Normally, within the office setting, there are no extremes in temperature, and the noise
level in the work environment is moderately quiet. Lighting includes artificial and natural light.
Travel outside the office/physical theatre is required for calling on donors, making public
appearances or speaking engagements, or attending conferences, trainings, or meetings, as the need
arises.

SALARY/BENEFITS:
Range of $40,000 to $45,000 – commensurate with experience and other qualifications

DISCLAIMER:

The above statements are intended only as illustrations to describe the general nature, duties, and
level of work that may be performed. The numerical listing of duties and responsibilities does not
indicate a priority ranking of importance assigned to said duties. Additionally, they are not to be
construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so
classified. All personnel may be required to perform duties outside of their normal responsibilities
from time to time, as needed.

This job description does not constitute an employment contract between the Keith-Albee
Performing Arts Center and the employee and is subject to change by the Keith-Albee
Performing Arts Center, as the need arises.

The normal working hours of the Associate Director of Development are:
Monday – Friday 9:00am – 5:00pm
Some evenings or weekends may be necessary for special events.

KAPAC is an equal opportunity employer and does not discriminate on the basis of race, color,
marital status, religion, gender, gender expression, age, sexual orientation, veteran status, national
origin, genetic information or physical or mental disabilities that do not hinder performance of
essential job tasks. KAPAC is committed to recruiting, supporting, and fostering an equitable,
diverse, and inclusive community of outstanding staff members.

Qualified applicants should submit a letter of interest and current resume in one PDF document to: [email protected]. Only applicants selected for interview will be contacted.