Executive Assistant

Bullseye Total Media is seeking a highly organized, detail-oriented Executive Assistant to support leadership and help keep daily operations running smoothly.

This role is ideal for someone who thrives behind the scenes, anticipates needs before they arise, and has no problem rolling up their sleeves to handle whatever task the day brings.

If you love order, efficiency, and being the person who keeps everything on track, this may be the perfect fit.

Position Overview

The Executive Assistant provides high-level administrative and operational support to agency leadership. This position requires discretion, precision, professionalism, and the ability to manage multiple priorities at once.

This is not a passive support role. We are looking for someone proactive, resourceful, and solutions-driven.

Key Responsibilities

• Manage executive calendars, meetings, and scheduling
• Coordinate internal and external communications
• Prepare reports, documents, and presentations
• Maintain organized digital and physical filing systems
• Assist with invoicing and financial documentation
• Support bookkeeping processes as needed
• Handle administrative tasks that arise throughout the day
• Help solve problems quickly and efficiently
• Assist with special projects and operational needs

Ideal Candidate

You are:

• Extremely detail-oriented
• Highly organized
• Self-motivated and proactive
• Comfortable handling confidential information
• Calm under pressure
• Adaptable and willing to take on tasks outside of a standard job description
• Professional in communication and appearance

You understand that no task is too small if it helps the organization run better.

Qualifications

• Previous Executive Assistant or administrative experience preferred
• Proficiency in Microsoft Office required
• Knowledge of QuickBooks strongly preferred
• Strong written and verbal communication skills
• Excellent time management and multitasking ability

Job Type: Full-time

Pay: $37,500.00 – $40,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person

Apply Here