Executive Director

POSITION:

The Executive Director, as chief staff person of the Keith-Albee Performing Arts Center
(hereinafter KAPAC), is responsible for the administration of the theatre and ensures that
all work is produced and presented with high quality production values, results and in the
best possible circumstances. The Executive Director shall create an atmosphere conducive
to encouragement of community support.

REPRESENTATIVE DUTIES AND RESPONSIBILITIES:

1. Develops and schedules new in-house programming to engage untapped audiences
2. Works with the Marshall Artists Series and other outside producers of talent to
   schedule shows as approved by the KAPAC Board President
3. Assesses when to produce KAPAC events or rent out theatre venue space based on
   KAPAC goals, budget, and local arts scene, evaluation of KAPAC’s upfront
   investment vs. a consistent income stream as well as whether producing events
   offers greater artistic control and community impact vs. higher risk and operational
   complexity
4. Negotiates contracts for performances/events
5. Supervises the live event production and staff for in-house shows
6. Works with the KAPAC’s contractor for marketing and promotion of events
7. Coordinates, with the Director of Building Operations, artists’ load in and strike,
   housing and hospitality
8. With the KAPAC Board President and Finance Committee, develops an annual
   programming budget including artist fees, event expenses and equipment
9. Reports to the President of the KAPAC Board, and when requested, the Board of
   Directors to give an update on programming activity
10. Communicates clear expectations of job responsibilities for all staff and contract
    employees
11. Supervises and schedules volunteers as needed
12. Responsible for paying KAPAC invoices in concert with the President of the
    Board and the contracted CPA firm
13. Oversees selection of and use of vendors, office equipment, and materials
14. Ensures responsible use of funds by organization in a fiduciary capacity
15. Creates and maintains relations with appropriate local, regional, state, and national
    government officials and arts service organizations
16. In concert with the Board President and the Director of Development, is
    responsible for acting as the public speaker at KAPAC events and to arts and civic
    groups for the purpose of explaining the objectives, functions, and programs of the
    organization
17. With the support and guidance of the Board of Directors, responsible for the hiring
    and firing of all staff of the KAPAC
18. Working with the Director of Building Operations, responsible for responding to
    mishaps that arise outside the normal business hours of the KAPAC (burglar alarm
    activation, problems that arise during rentals, etc.)
19. Responsible for studying, suggesting, planning, initiating, coordinating, and
    implementing KAPAC policies, projects, programs, and long- range plans as they
    are approved by the Board of Directors and/or appropriate committees
20. Responsible for maintaining the budget limitations set by the Board of Directors
    and shall report the financial standing of the KAPAC to the Board President
    monthly
21. Provides information and assists the Director of Development with grant
    applications to the West Virginia Department of Arts, Culture, and History,
    foundations, and other private or public grant-making agencies for general
    operations, programs, exhibitions, and performances
22. Responsible for assisting the Board of Directors and the Director of Development
    with fundraising efforts
23. Maintains a professional and courteous manner at all times
24. Performs other related duties, as requested or assigned

REPORTS TO:
The President of the KAPAC Board

KNOWLEDGE, SKILLS AND ABILITIES:

• Must embrace the mission of the KAPAC
• Must have the ability to interact effectively and professionally with KAPAC Board
  Members, the Director of Development, the Director of Building Operations, and the
  Associate Director of Development, volunteers, funding source representatives, community
  leaders, the media, and other individuals who come from diverse backgrounds
• Must possess excellent written and oral communication skills
• Must maintain a calm demeanor during periods of high volume and set a positive example
  for the KAPAC staff
• Must have the ability to adapt to changing organizational and operational needs
• Must have the ability to understand and execute complex instructions
• Must possess knowledge and experience in fundraising techniques, particularly major gift
  fund raising
• Must possess research experience, using both written and electronic means
• Must possess or quickly develop a working familiarity with major production
  equipment: movie projector, mixing board, light board etc.
• Must have the ability to work independently and collaboratively
• Must be a “self-starter” and goal driven to initiate donor visits and fundraising calls
• Must have strong organizational skills to prioritize projects and focus on details

EDUCATION AND EXPERIENCE REQUIREMENTS:

1. An earned bachelor’s degree in arts administration, business administration, public
   relations, marketing, or related field from an accredited college or university.
2. Experience in administrative and/or supervisory fields.
3. Knowledge of the fine arts as to programming and scheduling of cultural instruction
   and events.
4. Alternatives to the above qualifications that the KAPAC Board of Directors
   finds appropriate and acceptable.

SPECIAL REQUIREMENTS:

• Must successfully pass a pre-employment background check and drug screen, including but
  not limited to social security verification, education verification, national criminal
  background checks and other categories relating to the position
• Must have a valid driver’s license from the State in which employee resides
• Must have and maintain a safe driving record

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodation may be made to enable
individuals with disabilities to perform the essential functions. The Keith-Albee Performing Arts Center,
Inc. reserves the right to determine reasonable accommodation.

Primary functions require sufficient physical ability to work in both an office and/or theatre
setting; perform physically demanding technical duties; to stand or sit for prolonged periods of
times, to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull
light to heavy amounts of weight, to operate office equipment requiring repetitive hand movement
and fine coordination including use of a computer keyboard, and to verbally communicate to
exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read
computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodation may
be made to enable individuals with disabilities to perform the essential functions. The KAPAC
reserves the right to determine reasonable accommodation.

Primary functions require sufficient physical ability to work in both an office and theatre setting.
Normally, within the office setting, there are no extremes in temperature, and the noise level in the
work environment is moderately quiet. The person will need to operate office equipment requiring
repetitive hand movement and fine coordination including use of a computer keyboard and to
verbally communicate to exchange information.

In the actual physical theatre, lighting includes artificial and natural light. The person may need to
stand or sit for prolonged periods of times, to frequently stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to heavy amounts of weight. The position also involves
some exposure to hazards or physical risks which require following basic safety precautions; for
example, exposure to dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises; variance in
temperatures, moisture and/or humidity; occasionally works around loud noise levels.

Travel outside the office/physical theatre is required for calling on donors with the Director of
Development, making public appearances or speaking engagements, or attending conferences,
trainings, or meetings, as the need arises.

The employee may be required to work or meet in the evenings, nights, and/or on weekends.

SALARY/BENEFITS:
Range of $75,000 to $85,000 – commensurate with experience and other qualifications

DISCLAIMER:
The above statements are intended only as illustrations to describe the general nature, duties and
level of work that may be performed. The numerical listing of duties and responsibilities does not
indicate a priority ranking of importance assigned to said duties. Additionally, they are not to be
construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so
classified. All personnel may be required to perform duties outside of their normal responsibilities
from time to time, as needed.

This job description does not constitute an employment contract between the Keith-Albee
Performing Arts Center and the employee and is subject to change by the Keith-Albee
Performing Arts Center, as the need arises.

The normal working hours of the Executive Director are as follows:
Monday – Friday 9:00am – 5:00pm
Some evenings or weekends may be necessary for special events.

KAPAC is an equal opportunity employer and does not discriminate on the basis of race, color,
marital status, religion, gender, gender expression, age, sexual orientation, veteran status, national
origin, genetic information or physical or mental disabilities that do not hinder performance of
essential job tasks. KAPAC is committed to recruiting, supporting, and fostering an equitable,
diverse, and inclusive community of outstanding staff members.

Qualified applicants should submit a letter of interest and current resume in one PDF document to: [email protected]. Only applicants selected for interview will be contacted.