Organization: Greenbrier Valley Community Foundation
Location: Lewisburg, West Virginia
Reports To: Executive Director
Status: Full-time, Non-exempt
Organizations/Position Summary
The Greenbrier Valley Community Foundation (GVCF) facilitates philanthropy in Greenbrier, Monroe, and Pocahontas counties through fund management, grantmaking, scholarships, and special programs, managing over $25 million in funds for the benefit of the community.
The GVCF Grants and Administrative Coordinator provides vital support to the staff, board, and programs of the Greenbrier Valley Community Foundation. This role ensures efficient day-to-day operations and contributes to the foundation’s mission of improving the quality of life in our community through philanthropy, grantmaking, and community leadership.
The ideal candidate is organized, detail-oriented, and proactive, with excellent communication and interpersonal skills.
Key Responsibilities
Administrative Support
- Provide general administrative support to Executive Director and board members.
- Maintain organized digital and physical filing systems.
- Draft, proofread, and format correspondence, reports, and presentations.
- Answer phones, respond to inquiries, and direct internal and external communications.
Board and Committee Support
- Prepare meeting materials, agendas, and minutes for board and committee meetings.
- Schedule and coordinate meetings and events.
- Maintain accurate records of board activities and official documents.
Donor and Grant Support
- Assist with donor acknowledgments, database updates, and gift entry.
- Support grant application processing, tracking, and reporting.
- Help prepare donor communications, mailings, and event invitations.
Financial and Operations Assistance
- Process invoices, expense reports, and reimbursements.
- Support budget tracking and financial documentation as needed.
- Work closely with Executive Director to ensure accurate data entry and filing.
Event and Communications Support
- Assist in planning and executing community events, workshops, and donor gatherings.
- Update website and social media content as directed.
- Coordinate logistics for meetings and public engagement activities.
Qualifications
- Associate’s degree or equivalent experience.
- 2+ years of administrative or office support experience, preferably in a nonprofit or philanthropic organization.
- Excellent written and verbal communication skills.
- Excellent computer skills
- High attention to detail, accuracy, and confidentiality.
- Ability to manage multiple priorities and work independently.
- Commitment to the foundation’s mission and community impact.
Compensation and Benefits
- Salary range: competitive/commensurate with experience.
- Benefits include health insurance, paid time off, and retirement contributions.
- Hybrid or flexible work options available.
How to Apply
Please submit a resume and cover letter outlining your qualifications and interest in this position to info@gvfoundation.org with Grants and Administrative Coordinator in the subject line.
Applications will be reviewed on a rolling basis until the position is filled.
