Project Accounting Coordinator

Position Summary and objective 

The Project Accounting Coordinator will provide complex accounting and administrative support  services to assigned grants and projects.  

Essential Functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform these  essential functions. 

• Allocates non-payroll expenses to grants through effective cross-team collaboration.
• Monitors and tracks project budgets and costs to ensure financial accuracy and  alignment with project goals. 
• Prepares comprehensive grant reports, including workpapers and analysis, for internal  and external stakeholders using Intacct and Excel. 
• Drafts and completes financial reports, explanations, narratives, and related forms for  assigned projects. 
• Assists outside auditors by providing necessary account information and documentation  for the annual audit. 
• Ensures compliance with contractual reporting obligations by submitting reports  according to the required portals, processes, and formats. 
• Develops and maintains master files for grants and related program paperwork.
• Coordinates financial monitoring and risk assessments of strategic partners to ensure  compliance and due diligence. 
• Provides high-level administrative support for financial milestones and project-related  deal closings.

Competency – knowledge, skills, and abilities 

• Strong knowledge of financial and cost accounting principles, including grant funding  policies and regulations. 
• Proficient in accounting software, financial data analysis, and Microsoft Office or similar  software. 
• Excellent interpersonal, communication, and organizational skills, with the ability to  prioritize, manage projects, and meet deadlines. 
• Ability to maintain confidentiality with sensitive information. 

Supervisory responsibilities 

• None. 

Work Location and Hours of Work 

• Office locations in Huntington and Charleston, WV, with the option for remote work. The  ideal candidate will be located in or near the Appalachian region. Reliable transportation  is required for office attendance and travel to meetings or partner locations.
• Monday through Friday, 8:00 AM to 5:00 PM, with flexible hours available. 

Environment Conditions, Physical Activity, Physical Demands 

• Prolonged periods sitting at a desk and working on a computer.  
• Must be able to lift up to 15 pounds at times. 

Travel and Transportation Requirements 

Candidates must provide reliable transportation to their primary work location. Coalfield has a  limited fleet of vehicles and frequently carpools to minimize travel burdens on employees. Travel  expenses (excluding commutes) may be reimbursed per Coalfield’s policies and procedures. 

Required Experience and Education 

• Bachelor’s degree in Accounting, Finance, or related discipline required. 
• Three years of accounting experience required.  

Preferred Experience and Education 

• Experience working with nonprofit organizations, grants, and federal awards
• CPA license or demonstrated progress to CPA licensure 

Additional eligibility requirements 

• None 

EEO Statement 

Coalfield Development Corporation provides equal employment opportunities to all employees  and applicants for employment and prohibits discrimination and harassment of any type without  regard to race, color, religion, age, sex, national origin, disability status, genetics, protected  veteran status, sexual orientation, gender identity or expression, or any other characteristic  protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring,  placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and  training. 

Other duties 

Please note this job description is not designed to cover or contain a comprehensive listing of  activities, duties or responsibilities that are required of the employee for this job. Duties,  responsibilities and activities may change at any time with or without notice. 

Background or drug test 

Candidates for this position will be required to pass a drug test as a condition of employment.  Candidates for this position will be required to have a background check as a condition of  employment due to access to sensitive information. 

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