Accounts Payable Specialist

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be required to perform job-related tasks other than those specifically presented in this description.

POSITION SUMMARY

Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Maintains accounting ledgers by verifying and posting account transactions.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Process accounts payable invoices and manage all duties related to accounts payable.
• Review vendor statements against system reports and request unpaid invoices as needed.
• Perform regular reconciliations of accounts payable aging reports to the general ledger.
• Research, analyze and document invoicing discrepancies and work as the main point of contact with vendors to resolve billing issues, and disputes.
• Ensure accurate and timely payments to vendors.
• Prepare monthly financial reports.
• Make weekly bank deposits.
• Assist with retrieving and sorting mail, as needed.
• Keep office supplies stocked for the Finance Department and create orders as needed.
• Complete and submit credit applications to vendors as needed.
• Regularly update file of vendor w-9 forms.
• Prepare for and create IRS Form 1099 for vendors as required.
• Assist in the budget creation process, as needed.
• Assist in providing documentation for the year-end audit.
• Review for outstanding checks.
• Manage reconciliation and payment of credit cards.
• Perform other such tasks as directed.

QUALIFICATIONS

Educational and Experience Requirements:

• Possession of an associate or bachelor’s degree in accounting. Practical experience in related accounting field is required.
• 2+ years of experience in accounting, accounts payable, or related field.
• Strong Microsoft office skills, including Excel and related software.
• Experience with Sage accounting software or similar preferred.
• Any equivalent combination of experience and training which provides the required knowledge, skills and abilities is acceptable.

Certifications, Licenses Required:

Upon Hire—West Virginia State Driver’s License.

Skills and Abilities

The individual must possess thorough knowledge of accounting procedures. Must have the ability to make responsible decisions in accordance with established policies. Must be accurate, efficient, dependable, tactful and must be able to get along with others. Must be able to use accounting, spreadsheet and word processing software. Must have the ability to carry out complex oral and written instruction.

Physical Requirements

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is regularly required to stand, walk, and sit throughout the workday; use hands to handle or feel objects, tools or controls; be able to talk and hear; reach with hands and arms; and lift, stoop and kneel.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employees work under typical office conditions, and the noise level is usually quiet.

Other Requirements:

Must pass pre-employment drug testing and submit to periodic testing required by applicable laws. Must pass ten-year criminal history background check as required by the Transportation Security Administration. Must pass recurring SIDA training.

DISCLAIMER

This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of this position. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of this position. An employee may be asked to perform other duties as required. Management has the right to assign additional duties and the discretion to make revisions to each job description.

Additionally, employment is terminable at will, so that both the Airport and the employee remain free to choose to end the work relationship at any time, with or without cause, and with or without prior notice. This employment is for no definite period, and nothing contained herein in any way creates an express or implied contract of employment between the Airport and the employee.

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