Associate Vice President of Finance & Assistant Treasurer

Partners with CFO to set the Foundation’s financial policy and direction while also being an active participant in, and driver of, the overall financial strategy. Leads and oversees fiscal and fiduciary responsibilities involving financial operations, financial reporting and staffing for the Finance Division.

Duties and Responsibilities

Essential Functions and Responsibilities include the following. Other duties may be assigned.

• Serves as a corporate officer in the role of Assistant Treasurer and represents the CFO & Treasurer during periods of absence
• Manages the core functional areas of financial accounting and reporting, endowment management and budget reporting
• Ensures that finance staff maintains financial record systems to assure fiscal integrity at the transaction level and reporting level. Assures compliance with fiduciary duties of all funds
• Oversees the preparation of all financial reporting materials including monthly financial statements prepared in accordance with GAAP, complete with variance analysis and dash-board analysis of the major reporting risk areas
• Oversees preparation of monthly budget reports and ensures timely distribution to management. Analyzes budget reports to identify and recommend means of improved operational efficiency through enhanced revenue sources and cost reductions
• Coordinates audit activities and ensures timely completion of the annual financial statement audit in accordance with GAAP
• Monitors emerging issues in financial accounting and reporting (GAAP). Evaluates impact of new accounting pronouncements and positions the Foundation to ensure compliance
• Participates in Big 12/10 UFFO group focusing on accounting / business issues related to University Foundations
• Manages Foundation’s unitized investment pool and ensures integrity of the comprehensive process of crediting gifts, allocating earnings, assessing fees, and distributing annual spend for all endowed funds
• Manages investment spending policy. Oversees spend calculation process and reporting including quarterly pro forma spend projections. Monitors current events and identifies industry trends and emerging issues
• Manages operating liquidity. Develops a reliable cash flow projection process and implements strategies to maintain appropriate liquidity and enhance cash positions within the non-endowed portfolio. Explores strategic opportunities to maximize earnings and balance liquidity requirements
• Optimizes banking relationships. Evaluates and deploys new bank products and solutions into existing systems as warranted
• Oversees comprehensive regulatory compliance functions including preparation and filing of corporate tax return (990 & 990T, multiple state income tax filings), statutory filings related to gift annuities, CRUT’s and CRAT’s, and compliance with state fundraising registration requirements for multiple states
• Engages other members of the Foundation’s senior management team from Development, Investments and Advancement Solutions to facilitate effective collaboration of financial strategies
• Promotes a culture of continuous improvement within all functional areas to ensure ongoing best practice and quality control
• Mentors and develops the finance team including but not limited to general accounting / tax, endowment management, financial reporting, budget, and Fund Management and builds an effective team dynamic. Manages work allocation, training, problem resolution and performance evaluation within each functional area. Facilitates opportunities for the career development of all team members
• Provides support and delivers complex financial presentations at the quarterly meetings of the Board of Directors. Participates in meetings of the Finance & Administration Committee and Audit Committees of the Board
• Reviews and approves payroll from a finance perspective and manages labor distribution and fringe benefit pool

Qualifications

Education, Experience and Competencies:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

B.S. degree with a minimum of 10 years of related senior level financial experience and/or training; CPA or CPA candidate preferred. Advanced degree and other relevant professional certifications desired.

Language Skills                                                

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to draft reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Reasoning Ability                                             

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills                                               

To perform this job successfully, an individual should have knowledge of accounting software, Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations

Certified Public Accountant (CPA) preferred

Qualities

• Proactive, customer-service orientation. Responds to requests for service and assistance; meets commitments
• Ability to work both independently and as a collaborative member of the diverse team.
• Demonstrated ability to prioritize and organize multiple projects, think critically, and work with numbers
• Analytical – Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures
• Teamwork – Exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit
• Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values
• Organizational Support – Follows policies and procedures; completes administrative tasks correctly and on time; supports organization’s goals and values
• Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments
• Adaptability – Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events
• Dependability – Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan
• Quality – Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
• Quantity – Meets productivity standards; completes work in a timely manner; strives to increase productivity; works quickly
• Attendance/Punctuality – Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time
• Initiative – Volunteers readily; undertakes self-development activities; seeks increased responsibilities; takes independent actions and calculated risks; looks for and takes advantage of opportunities; asks for and offers help when needed
• Innovation – Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others’ attention
• Business Acumen – Understands business implications of decisions; aligns work with strategic goals

Physical requirements

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use his/her hands and fingers, to handle or feel. The employee is required to stand, walk, reach with arms and hands, and possibly at times, climb or balance, stoop or kneel. Vision abilities required to perform this job include close vision. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

Supervisory Responsibilities

Directly supervises the Controller. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Other Duties

Work Environment: The position is expected to be hybrid in alignment with the WVUF work/telecommuting policy.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time, with or without notice.

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