Job Status: Full Time
FLSA Status: Exempt
Reports To: VP of Development
Amount of Travel Required: Less than 5%
Positions Supervised: N/A
Work Schedule: Monday-Friday, 8:30am-5:00pm
Occasional evenings, weekends, and holidays are required.
POSITION SUMMARY
In collaboration with the VP of Development, the Fundraising Events & Sponsorship Manager is responsible for planning and coordinating all aspects of the Clay Center’s fundraising events, as well as managing the Center’s sponsorship program. This position provides administrative support for Friends of Clay Center and Corporate Relations Sub-committee.
ESSENTIAL FUNCTIONS
Events Management
- Plan and coordinate all aspects of fundraising events, as well as donor cultivation, solicitation, and stewardship events.
- Effectively coordinate and communicate with fundraising event committees and volunteers, including Friends of Clay Center and all Friends of Clay Center committees, to ensure that event goals are met or exceeded.
- Work with VP of Development and Development Manager to create budgets for all Development events, including fundraising, cultivation, solicitation, and stewardship events and maintain budget goals.
- Carefully track RSVPs for all events.
- Facilitate all fundraising event planning meetings, which includes scheduling, tracking RSVPs, taking minutes, and follow-up communication.
- Facilitate all Friends of Clay Center meetings, which includes scheduling, tracking RSVPs, taking minutes, and follow-up communication.
- Cultivate and grow the Friends of Clay Center giving society.
- Work with VP of Development, Development Manager, and the Clay Center Marketing Team to develop marketing strategies and collateral that will promote fundraising events and Friends of Clay.
- Prepare event-related reports including weekly ticket reports, post-event revenue reports and coordinate with the Finance Team on the preparation of event reconciliations.
- Coordinate and maintain the Center’s online auction platform and oversee all post-event auction tasks, including distribution of items, securing payment, and reconciling auction revenue.
- Manage all event-related vendor meetings associated with Development events, prepare contracts, and monitor execution of contracts.
- Attend all fundraising events and manage on-site logistics.
- Work with Development Associate to record pledges, track pledge payments, enter gifts received, and acknowledge gifts timely and professionally.
Sponsorship Management
- Foster positive relationships with existing sponsors and cultivate new relationships.
- Serve as point of contact for all sponsors and communicate regularly.
- Conduct sponsor prospect research.
- Create sponsorship proposals, schedule solicitation meetings, and provide follow-up.
- Track and distribute sponsor benefits.
- Maintain accurate sponsorship files and records.
- Facilitate all Corporate Relations Subcommittee meetings, which includes scheduling meetings, tracking RSVPs, taking minutes, and follow-up communication.
- Work with VP of Development to create budget for sponsorships and maintain budget goals.
- Work with Development Associate to record pledges, track pledge payments, enter gifts received, and acknowledge gifts timely and professionally.
Other
- Other duties as assigned.
POSITION QUALIFICATIONS
Competency Statement(s)
- Interpersonal – Ability to get along well with a variety of personalities and individuals.
- Relationship Building – Ability to effectively build relationships with donors and co workers.
- Accountability – Ability to accept responsibility and account for his/her actions.
- Detail Oriented – Ability to pay attention to the minute details of a project or task.
- Creative – Ability to think in such a way as to produce a new concept or idea.
- Active Listening – Ability to actively attend to, convey, and understand the comments and questions of others.
- Communication, Oral – Ability to communicate effectively with others using the spoken word.
- Friendly – Ability to exhibit a cheerful demeanor towards others.
- Organized – Possessing the trait of being organized or following a systematic method of performing a task.
- Energetic – Ability to work at a sustained pace and produce quality work.
- Working Under Pressure – Ability to complete assigned asks under stressful situations.
SKILLS & ABILITIES
Education: Bachelor’s Degree (four year college or university) or equivalent experience
Experience:
- Bachelor’s Degree or equivalent work experience preferred
- Specialized knowledge in organizing and managing all logistical aspects of meetings and/or special events; 2+years preferred
- Professional writing experience preferred
Computer Skills:
- Proficiency in MS Work, Excel, Outlook, PowerPoint, and comfortable leaning new technology systems
Other Requirements:
- Highly organized
- Excellent oral and written communication skills
- Broad applications of computer and software skills
- Strong interpersonal skills
- Team oriented
- Superior time management skills
WORK ENVIRONMENT
Indoors – Climate Controlled Atmosphere
APPLY HERE
